OATUG Policies

JOB SUMMARY:

The Executive Director - ERP plays a leadership role in the management of the overall Workday systems design, architecture, deployment and creation & implementation of best practices around ERP support and life-cycle management; including policies, processes, procedures and methodology with the supported functional business areas.

KEY RESPONSIBILITIES:

• Conduct all project related meetings effectively: kick-off, status, and phase transitions to inform constituents, highlight concerns, and gain consensus and approvals.

• Ensure that all business and technology development teams are working together and communicating effectively with the project managers and teams regularly to ensure that they understand what is required of them.

• Ensure that teams have appropriate product and technical specifications, direction, and tools to deliver solutions in line with user expectations and establish realistic estimates for timelines while ensuring that projects remain on target to meet objectives.

• Partner with business stakeholders, implementation partners, and the Workday deployment team to define and develop long-term technical integrations roadmap supporting various business domains: Supply Chain, Finance, HR, and Research / Grants.

• Develop goals and objectives for the department based on interpretation of institutional policy and goals

• Provides leadership in developing program, organizational and financial plans and defines and implements plans and policies

• Ensure a long-range strategy which fits the mission and vision of Vanderbilt University and/or Vanderbilt University Medical Center

• Maintains official records and documents and ensure compliance with federal, state and local regulations

• Maintains a working knowledge of significant developments and trends

• Create an organizational culture (both within and across departments) that provides a safe, satisfying and enriching environment for employees and provides a qualified, competent staff

• Ensures that sound human resource policies and procedures are in place and used consistently

• Develops, oversees and/or conducts all staffing strategies

• Ensures that staff qualifications are consistent with job responsibilities

• Ensures initial orientation training for all new staff and arranges for ongoing staff training

• Supervises staff or oversees supervision which is provided by subordinates

• Implements personnel policies

• Define and achieve financial targets in support of business goals of the institution

• Develops and manages budget and prepares financial statements

• Responsible for developing and maintaining sound financial practices and obtaining and implementing financial advice

• Ensures operations within budget guidelines

• Meets or exceeds financial targets

• Provide opportunities for communication and collaboration between Vanderbilt University and our community

• Develops a broad awareness of departments goals, objectives and activities

• Establish sound working relationships and cooperative arrangements with other groups and organizations

• Represents Vanderbilt University and/or Vanderbilt University Medical Center's point of view to agencies, organizations and the general public

• Assure the organization and its mission, programs, products and services are consistently presented in strong, positive images

• Ensure the most effective operations of the department through program development, process improvement and coordination/integration of processes with other departments

• Oversees program development and execution of programs

• Oversees planning and development of individual programs and budgets

• Develops program evaluation and continual program improvement

CORE ACCOUNTABILITIES:

• Organizational Impact: Establishes function strategies with direct impact on the function results.
• Problem Solving/ Complexity of work: Directs the resolution of numerous strategic issues that affect own function and the broader organization.
• Breadth of Knowledge: Applies in-depth business knowledge across multiple areas of the business.
• Team Interaction: Leads a function serving the organization at large.

About the Department:

VUMC IT

VUMC IT provides hardware, software and service solutions for the entire Medical Center. With over 40,000 workstations in the Medical Center, our teams can assist not only with hardware support, but also software and application support and services to enhance security and protection of your information.

Position Shift: Days

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

POSITION QUALIFICATIONS:

• Master's Degree (or equivalent experience) and 10+ years experience
• Strong knowledge & experience with Workday ERP (preferred)

Physical Requirements/Strengths needed & Physical Demands:

Movement

• Occasional: Sitting: Remaining in seated position
• Occasional: Standing: Remaining on one's feet without moving.
• Occasional: Walking: Moving about on foot.
• Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
• Occasional: Push/Pull: Exerting force to move objects away from or toward.
• Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
• Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
• Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

Sensory

• Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
• Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
• Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

Environmental Conditions